IMPORTANT - New 2024-25 CDSS Family Fee Schedule

Please read through the entirety of this article for important details on the updated CDSS Family Fee Schedule 2024-25 in Hubbe. 

In this article, we'll detail the changes to expect in the update, how we're assisting users with the transition to this new fee schedule, and the next steps for notifying families through the NOA.

What's in the new update?

On the morning of 6/25/2024, the new 2024-25 family fee schedules will be released to your Hubbe system. Please refer to the Child Care and Development Division's (CCDD) Fiscal Resources page to access the Family Monthly Fee Schedule 2024-2025 used to create the new fee schedule in the Hubbe system.

Additional Support for these Updates in Hubbe

To provide additional support for these changes, the Hubbe team has:

1. Assigned the new CDSS Family Fee Schedule 24-25 to all agency funding contracts with the following subsidy types:
   1. CAPP: California Alternative Payment Program
   2. C2AP: CalWORKs Stage 2
   3. C3AP: CalWORKs Stage 3
   4. CCTR: General Child Care and Development Program
   5. CFCC: California Family Child Care Home Education Network
   6. CMAP: California Migrant Alternative Payment
   7. CMIG: California Migrant Child Care
   8. CHAN: California Handicapped Program
2. Created a new report under the Intake and Eligibility menu item labeled Family Fees Comparison

Next Steps

Any family who will receive a reduction in fees as a result of the new fee schedule should have their fees reassessed and be notified of the change. To identify these families, users can now generate the Family Fees Comparison report to see a family's fees from one year to the next, and to identify families that would have a reduction in fees. Once those families have been identified, users should update each student's schedule to start on the new family fee schedule in the new year and create a Notice of Action for that change in service. To generate the family fees comparison report, please follow the steps listed below:

1. From the Agency Menu, click on Intake and Eligibility > Family Fees Comparison
2. Select "CDSS Family Fee Schedule 23-24" in the Fee Schedule 1 filter
3. Select "CDSS Family Fee Schedule 24-25" in the Fee Schedule 2 filter
4. Select "Yes" in the Only show families with reduced fee filter
5. Select any CCTR or CMIG contracts operated by your agency in the Contract Name filter
6. Click "Apply Filters"

If the video above doesn't open full-screen, use the following link: 

Family Fees Comparison Report

To reassess fees for these families, please follow the remaining steps below:

1. Right-click on the Family ID of the family in the report
   
2. Click "Open link in new tab"
3. Click on the "Current Schedule" link in the card for each enrolled child in the family
4. Click Update > Transfer Schedule
5. Enter 6/30/2024 as the "Original Schedule End Date"
6. Select the Create Notice of Action checkbox
7. Enter 7/1/2024 as the "Start Date" and the child's current schedule end date as the new schedule's "End Date"
8. Enter all remaining schedule information to match the current schedule
9. Select the CDSS Family Fee Schedule 24-25 in the "Fees" card at the bottom of the schedule
10. Complete the NOA for the family, and ensure that all months for the 2024-25 fiscal year are selected in the Family Fees section

If the video above doesn't open full-screen, use the following link: 

Reassess Fees for Families with Reduced Fees