TABLE OF CONTENTS
Hello Hubbe users! This is an important announcement to prepare you for a significant update to the Agency Menu, Site Menu, and Session Menu, which will be released on July 12, 2025. As we've created more features, our menus have expanded significantly. We felt that it was time to revisit our system's menu organization and consolidate it to optimize your user experience.
This article will review the upcoming changes. Please note that there will be no changes to the records and features available for each user role; this will only be a visual reorganization of the Agency, Site, and Session menus.
We also highly recommend utilizing the menu search bar to easily locate a record and spot which sub-menu it lives within, as shown below.
When will this update take effect?
July 12, 2025 (Saturday)
Who's affected by this update?
All users in Hubbe. The Agency Menu, Site Menu, and Session Menus will all be affected in this update.
What's in the new update?
The changes made to each menu will be listed below.
Updates to the Agency Menu
The Agency Menu will be reduced to 18 main menu items at most (may be fewer according to your assigned role).
| Previous Agency Menu (Collapsed) | New Agency Menu (Collapsed) | |
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In addition to the reorganization of menus, we're making several notable changes to Agency Menu items:
- New Menu Item: Configure Attendance
- All attendance settings have been moved from the "Agency Preferences" area to their own menu item titled "Configure Attendance" found within the "Attendance" menu. Here, staff can manage general attendance settings, configure absence reasons, manage QR Code preferences for each session, lock attendance months, and manage ASES and ELOP late arrival/early release settings for sessions. We moved the attendance settings to their own menu item due to the large number of settings that were previously intermixed with general agency preferences. We hope this enables staff to more easily manage all preferences that affect attendance.
- All attendance settings have been moved from the "Agency Preferences" area to their own menu item titled "Configure Attendance" found within the "Attendance" menu. Here, staff can manage general attendance settings, configure absence reasons, manage QR Code preferences for each session, lock attendance months, and manage ASES and ELOP late arrival/early release settings for sessions. We moved the attendance settings to their own menu item due to the large number of settings that were previously intermixed with general agency preferences. We hope this enables staff to more easily manage all preferences that affect attendance.
- Update to Existing Menu Item: All Subsidized Certifications -> CDE/CDSS Certification Management
- The menu item previously named "All Subsidized Certifications" will now be re-titled to "CDE/CDSS Certification Management" to better reflect the purpose of this feature. This grid can be used to track family certification for CDE or CDSS programs, including the creation of Application for Services Forms and NOAs, and can be found within the "Intake, Eligibility, and Enrollment" sub-menu.
- The menu item previously named "All Subsidized Certifications" will now be re-titled to "CDE/CDSS Certification Management" to better reflect the purpose of this feature. This grid can be used to track family certification for CDE or CDSS programs, including the creation of Application for Services Forms and NOAs, and can be found within the "Intake, Eligibility, and Enrollment" sub-menu.
- Update to Existing Menu Item: Document Management -> Document Checklists
- The menu item previously named "Document Management" will now be re-titled to "Document Checklists" to align the name of this feature across the system. Families can be assigned Document Checklists to upload forms such as income verification or child birth certificates during the application process, so now staff can navigate to the Document Checklists sub-menu item to manage this feature. You can find this new sub-menu item within the "Intake, Eligibility, and Enrollment" menu.
- The menu item previously named "Document Management" will now be re-titled to "Document Checklists" to align the name of this feature across the system. Families can be assigned Document Checklists to upload forms such as income verification or child birth certificates during the application process, so now staff can navigate to the Document Checklists sub-menu item to manage this feature. You can find this new sub-menu item within the "Intake, Eligibility, and Enrollment" menu.
- New Menu Item: Batch Scheduling
- Previously, there were two batch scheduling tools, called "Schedule by Student" and "Schedule by Session." We're combining these features into one "Batch Scheduling" menu item, found within the "Intake, Eligibility, and Enrollment" sub-menu. The Schedule by Student and Schedule by Session grids will now live on two different tabs on this "Batch Scheduling" menu item.
- Previously, there were two batch scheduling tools, called "Schedule by Student" and "Schedule by Session." We're combining these features into one "Batch Scheduling" menu item, found within the "Intake, Eligibility, and Enrollment" sub-menu. The Schedule by Student and Schedule by Session grids will now live on two different tabs on this "Batch Scheduling" menu item.
- Update to Existing Menu Item: Configure NOA Notes
- The "Configure NOA Notes" area has been moved to the "CDE/CDSS Certification Management" record, where subsidized certification can be tracked and managed. Here, staff can click the button titled "Configure NOA Note" to manage the notes available to add to a Notice of Action (NOA).
- The "Configure NOA Notes" area has been moved to the "CDE/CDSS Certification Management" record, where subsidized certification can be tracked and managed. Here, staff can click the button titled "Configure NOA Note" to manage the notes available to add to a Notice of Action (NOA).
- Update to Existing Menu Item: Drop & Transfer Reasons
- The "Drop & Transfer Reasons" area has been moved to the "All Schedules" record, where student schedules can be viewed and managed, found within the "Intake, Eligibility, and Enrollment" sub-menu. Here, staff can click the button titled "Configure Drop & Transfer Reasons" to manage the reasons available to select when transferring or dropping a student's schedule.
- The "Drop & Transfer Reasons" area has been moved to the "All Schedules" record, where student schedules can be viewed and managed, found within the "Intake, Eligibility, and Enrollment" sub-menu. Here, staff can click the button titled "Configure Drop & Transfer Reasons" to manage the reasons available to select when transferring or dropping a student's schedule.
- Update to Existing Menu Item: Subsidized State Report (SPR)
- We recently added a new "State Reports" menu item that includes items such as the 801A, PLIS, and CAPSDAC Reports. We have now added the Subsidized Provider Report (SPR) to this area, found within the "Reports" sub-menu.
- We recently added a new "State Reports" menu item that includes items such as the 801A, PLIS, and CAPSDAC Reports. We have now added the Subsidized Provider Report (SPR) to this area, found within the "Reports" sub-menu.
- Update to Existing Menu Item: Upload Logo
- The "Upload Logo" area for the agency logo has been moved to the "Preferences" record, where agency preferences can be managed, found within the "Agency Setup" sub-menu. The second tab titled "Upload Logo" will be where staff can now manage the agency logo.
- The "Upload Logo" area for the agency logo has been moved to the "Preferences" record, where agency preferences can be managed, found within the "Agency Setup" sub-menu. The second tab titled "Upload Logo" will be where staff can now manage the agency logo.
- Update to Existing Menu Item: Duplicate Data Management
- The "Duplicate Data Management" menu item will now be located within the "Data Tools" drop-down menu, found in the top grey bar (for users with access to this menu item).
10. Update to Existing Agency Preference: Health Check Setting
- The only attendance setting that will not live within the new "Configure Attendance" area will be the Health Check questions and setting. To manage the health questions that can be prompted to parents signing in, staff can navigate to the "Health Check Questions" record located within the "Health" sub-menu.
Updates to the Site Menu
The Site Menu will be reduced to 14 main menu items at most (may be fewer according to your assigned role or Agency Preferences). Within each of these main menu items will be sub-menus including all of the records and features available to your assigned role.
| Previous Site Menu (Collapsed) | New Site Menu (Collapsed) | |
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There will only be one item moved out of the Site Menu, being the Map menu item. This menu item will now be located within the "Data Tools" drop-down menu, found in the top grey bar (for users with access to this menu item).
Updates to the Session Menu
The Site Menu will be reduced to 12 main menu items at most (may be fewer according to your assigned role or Agency Preferences). Within each of these main menu items will be sub-menus including all of the records and features available to your assigned role.
| Previous Session Menu (Collapsed) | New Session Menu (Collapsed) | |
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Please note that the menu available to teachers upon logging in will have several minor changes, as shown in the screenshot below. Note that this isn't the final version of this menu, where the "Family Engagement" menu item icon will be enlarged, and the "Assessments and Inclusion" menu item will be changed back to "ERS, CLASS, and More." The biggest change is that the "Parent and Contacts" menu item will now be found under "Family Engagement.
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