4/16/2025 SIS Release Notes

Modified on Wed, Apr 16 at 5:07 PM

CLASS Assessment Enhancements

Added a new "Created At" column to the Agency, Site, and Session menus of the CLASS Assessments management grids to display whether the assessment was created by "Agency" staff or "County" staff.
Updated the permissions associated with CLASS assessments for agency staff so that the role of Education Specialist can create/edit a "Certified" assessment for "Agency" assessments. All other agency level roles with access to the CLASS assessment will have view-only permissions for the "Certified" assessment. We've updated these permissions for staff at your agency who are "certified" assessors. Certified CLASS assessors should be assigned the Education Specialist role for complete access to the assessment tool.

Added a new setting to determine whether the Provider Invoices should be calculated using Enrollment or Attendance data for each child. This new setting can be found within a Rate in the Provider Rates Setup record, titled "Should the rate be calculated based on enrollment or attendance hours?" If Enrollment is selected, then the student's scheduled hours will be used to determine the invoice amount for each child. If Attendance is selected, then the student's actual attendance hours will be used to determine the invoice amount for each child.
- Note: If a child has been scheduled to an attendance-based provider rate, schedule hours will be used for days where the child has no attendance taken.

Added the number of PT, FT, and FT+ days on the Provider Statement download in a new column titled "Days" so that users can more easily verify approved invoice amounts.
Updated the Provider Statement download so that the students in the statement are grouped by the Funding Contract assigned to their schedule record for the Cost of Care Plus. Now, the "Cost of Care Plus" sections will display a "Program: [Funding Contract Name]" title above each group of children scheduled to that funding contract. Please note that if a child transfers from one contract to another mid-month, then the child will be placed into the program group tied to their new schedule.

Updated the Meal Counts feature for teachers to track "Participating" and "Not Participating" students in the "Manage Meals" modal for each type of meal served. The Meal Count Summary report and CACFP Daily Meal Count report will list the number of "Participating" and "Not Participating" meals for the session. Meal Count reports will only count the "Participating" meals served in their totals for the session, but staff can now mark a child who didn't sit down and participate in the meal as "Not Participating."
- Staff should mark a child as "Not Participating" in the meal if the child was in attendance during this meal time, but didn't participate in the meal. This new status will update the meal card so that it is considered "Managed" for teaching staff, but won't count these meals for reporting.

We have created a new download titled Medical Information available on the student's Current Health Conditions record. This download will list any/all health conditions and medications the student has/takes. Please note that if a medication record has a "Disposal Date" entered, then the medication will no longer appear on the download's "Medications" list.

Updated the Physician's Report and Health Alerts grid so that users can now multi-select children within the grid to download "Emergency Cards" or the new "Medical Information" form for all selected children.

Several menu items aren't designed for "Session Admins," but have been included on the Session Admin menu due to their previous permissions setup. We have removed the following menu items from the Session Admin menu:
- Attendance Reports
- QR Code Preference
- DRDP Dashboard
- All DRDP-2015 Assessments

In addition to the menu items removed above, we have also updated the Session Admin Menu to account for Agency Preferences, as follows:
- Manual Attendance - This record will only appear in the "Attendance" sub-menu for Session Admins if the Attendance & Health Checks preference to "Allow Manual Attendance" is set to Yes.
- Manage Absences/Attendance - This record will only appear in the "Attendance" sub-menu for Session Admins if the Attendance & Health Checks preference to "Allow Session Admins to manage absences" is set to Yes.

Added a new "Archived" field to Schedule Fee records to allow users to archive schedule fees that have ended. In the Family Fees Setup record, you can find this new field within the "Schedule Fees" tab if editing a schedule fee record. Alternatively, users can update this field using the "Schedule Fees" import/export tool by entering "Yes" or "No" in the new "Archived" column of the import/export. Please note the following:
- If archived, the schedule fee will be hidden from the grid view by default, but users can still view the archived fees if they toggle the "Active records only" button above the grid to "OFF."
- When archived, the schedule fee can no longer be added to Funding Contracts. However, if the fee was assigned to the contract before it was archived, that assignment will be preserved, and users will still see that fee on the contract.
- When archived, the schedule fee can no longer be selected on student schedules. However, if the fee was assigned to the student schedule before it was archived, that assignment will be preserved, and users will still see that fee on the schedule. The fee will be included in billing according to the effective dates on the family's Fee Plan.
- Schedule fees can only be archived if their "End Date" has passed.

We have added four (4) new language translation options to the "Language" translation drop-down in the Parent Portal, including: Arabic, Amharic, Mongolian, and Tigrinya

Fixed an issue with the Student Household Schedule (Basic) import/export to ensure that all updates made to the Eligibility type columns will properly update the household record (i.e., Protective Services, Income Eligible, Homeless, Exceptional Needs, etc.)
Updated the CCD-26 certification form to ensure that "Section VI. Family Fee" only checks the boxes for Full-time and Part-time if the value is greater than $0 and if the type of fee has any billing periods listed in the "Specifics" box.