TABLE OF CONTENTS

• REMINDER - State Reports Menu Item & Split CDE/CDSS 801A Reports
• New CSPP Certification Date Automation
• Attendance Reporting Updates
• Billing Enhancements
• General Enhancements
• Fixes & Adjustments

REMINDER - State Reports Menu Item & Split CDE/CDSS 801A Reports

• This is a friendly reminder of important change to the Agency Menu items within the "Families and Parents" sub-menu from last week's release. This menu change resulted from our update to separate the CDSS and CDE 801A/B Reports, following the reports' recent changes released by the respective departments that make the reports largely different from each other. There will now be a "State Reports" menu item that will house the following reports:
  • CDE CDMIS - CDD-801A/B Report
  • CDSS CDMIS - CDD-801A/B Report
  • Preschool Language Information System (PLIS) Report
  • California Preschool Data Collection (CAPSDAC) Report.
• Users will be able to find this new menu item following the thread: Agency Menu > Families and Parents > State Reports. Please note that the 801A/B Reports will be split into their own CDSS and CDE tile options.

New CSPP Certification Date Automation

• We have updated the automatic certification date calculations performed by the Hubbe system when a family is being certified, per CSPP guidelines. When creating an Application for Services Form, Hubbe will now automatically populate a family's "Certification Start Date," "Certification End Date," and "Recertification Date" following the new regulations (so long as at least one CSPP schedule is selected to be included in the Application for Services Form). 

  
  

  We have also added the three certification date fields to the "Create Notice of Action" modal. This will allow staff to easily manage/edit a family's certification dates when a child is transferring to CSPP funding. 

  
  

  Please click the following link to learn more about the CSPP certification dates regulations: https://help.sishubbe.com/CouchWikiDefault.aspx?AttachmentId=46da6a70-ab83-4c85-857e-dc0259c2c9af

Attendance Reporting Updates

• As a way to help staff determine where non-certified days of enrollment should be reported, we have updated the Enrollment and Attendance Register (EAR) Report to have two Group Designation Code (GDC) columns: CDE Group Designation and CDSS Group Designation. 
  • For non-certified children, these two columns will report the child's GDC value for each category (CDE v. CDSS). Depending on the session a non-certified child is enrolled in, they will either be reported in the 8501 or 9500 Reports, so now staff can look to their applicable GDC column to determine the category the child's enrollment days should be counted within. 
  • If a child is enrolled in a CDE program, then they will only display a GDC value within the "CDE Group Designation" column.
  • If a child is enrolled in a CDSS program, then they will only display a GDC value within the "CDSS Group Designation" column. 
• We have updated the Enrollment and Attendance Register (EAR) Report to now allow users to generate the report for the new fiscal year (2025-2026). Users can now generate the EAR for any future month, so long as there are Agency Program Calendars created during the filtered month. 
  • For example, an agency has a "Full Day State Preschool" Agency Program and a "Koalas Full Day" preschool session. The July 2025 EAR can only be generated for the Koalas Full Day session once a calendar for the 2025-2026 year has been created in the Full Day State Preschool Program.

Billing Enhancements

• Updated the way that staff can manage/configure the "Payable To" information that is displayed on Billing Statement downloads for families. In Finance Settings, we have removed the "Payable To" field that previously existed in the "Billing and Payments" tab, and have added a new "Remittance Note to Parents" section in the "Template Language" tab. Staff can now have more control over the message and the way it is displayed with text editor options such as bolding, highlighting, or indenting text.
  • IMPORTANT - Upon release of this update, your system will automatically populate your previous "Payable To" name and Address (or mailing address if different) in this section. This means that the "Payable To" information displayed on Billing Statement downloads will be the same as it was before the update.

General Enhancements

• Infant/Toddler DRDPs will now populate with the "Comprehensive" for children with an active IFSP record, regardless of the session's default View Type.
• We have created a new "Subsidy Type" on the Funding Contract record for Child Care Access Means Parents in School (CCAMPIS).

Fixes & Adjustments

• Updated the "Transfers Out" and "Transfer Details" columns in the "Enrollment Counts by Session" report to properly count children who are transferring out of the session during the report's selected date range.
• Fixed an issue with the text editor options for many message customization areas. For example, the "Customize New/Returning Parents" tab in the Family Application Configuration area will now save all text bolding, highlighting, etc., as it wasn't previously
• Updated the Enrollment and Attendance Register (EAR) Report to ensure that the "Monthly Fee" column shows the fee amount for all children in a family assessed a CDE or CDSS family fee.
• Updated the email message sent to the selected user upon importing a file in Hubbe using the Import tool. The email message will now include details about the import, such as the number of records updated or created, as well as the errors for specific rows in the import.