As we head into Spring, many centers are preparing for the upcoming school year. To ensure your Hubbe system is setup for success, we have created a guide to walk administrative teams through the steps of everything you need to prepare your programs for the coming year.

Suggested Timeline

Many programs are already receiving family applications for the new school year, so getting these items done now can help your team accept service requests and transition into the new year.

Overview of Checklist

• Program Calendars - New program calendars must be created for the 2026-2027 year within each program that will be offering services in this upcoming year.
• New Year Application Settings & Document Checklists - New applications must be created with the 2026-2027 program calendar(s) as a new year option for parent when applying for services. These must be created for each Agency Program that should be available for parents to apply to for 26-27.
• Applications & Waitlist Roll-Over - Applications that are not yet intaken can be rolled over to the 2026-2027 Program Year.
• Tuition Rates (Note - subsidized tuition rates will be automatically added to your your system once released by the state) - New tuition rates can be created in Agency Menu > Finance > Family Fees Setup > Schedule Fees tab. These must then be added to Funding Contracts in order to appear as options when scheduling students.
• New Sessions/Inactivate Sessions - Any new sessions that will be offering services in the new year can be created, and any sessions that will no longer be offering services in the new year can be inactivated after their last service date.
• New Staff/Inactive Staff - Any new staff members can be added to your system, and any staff members who are no longer with your team can be inactivated after their exit.

Resources

We recommend completing the steps listed in the table below each year. These resources are also available under Help > Instructions & Training Videos on your Agency Programs menu item.